The Solution

After conducting a thorough print audit at Andrew Jackson’s Solicitors former offices, Spectrum proposed a range of print and information management solutions geared towards saving considerable costs and improving efficiency throughout the business. Initially, with the installation of brand new Canon multi-functional devices, we were able to introduce software that allowed the business to control colour prints, manage double-sided printing, track usage and eliminate wastage. In the first year alone, we reduced print volumes from 2.8 million prints down to just 1.9 million – a huge reduction amounting to 1600 reams of paper that resulted not only in costs savings but also had a considerable positive environmental impact.

In a further effort to improve efficiency and eliminate external spend, Spectrum have integrated a variable data printing solution enabling the firm to internally print correspondence and overlay multiple letterhead templates – eliminating the need to buy-in pre-printed stationary.

Finally, our eCopy software allows users to scan paper documents into the Canon devices and send the scans directly into the relevant case file using case-specific metadata – yet another time-saving initiative that has transformed the administrative processes throughout the firm.

Each of the above solutions was implemented in the firm’s former offices and planned in a way that allowed us to resite the devices to their state-of-the-art new offices with a seamless transition and no downtime.