Case Study
Flanshaw School.
With a focus on continuous improvement, Flanshaw Junior & Infant School is based in Wakefield, West Yorkshire, and has over 350 pupils on roll.
Sector
Education
Founded
1949
“Spectrum have introduced some innovative new technology to our school that allows us to store, manage and retrieve documents with ease. We are very grateful for their help in making us become more efficient”
Objective
In recent years, Flanshaw Junior & Infant School have struggled with a growing shortage of physical storage space. They therefore needed to transform their management of paper and digitise their document storage. Also, in order to become more efficient, the school was keen to embrace new technologies and sophisticated document generation techniques.
The Company
With a focus on continuous improvement, Flanshaw Junior & Infant School is based in Wakefield, West Yorkshire, and has over 350 pupils on roll.
Challenges
- Reduce requirement for physical storage space
- Create easier access to pupil records
- Reduce reliance on manual tasks for document retrieval
- Improve efficiency when sending and receiving parent/school communications
Flanshaw Junior & Infant School aspire to embrace new technologies so that they stay at the forefront of education in today’s modern world.
Spectrum were on hand to introduce innovative document management solutions and work with Flanshaw Junior & Infant School to transform their back-office operation and digitise a paper-heavy school.
The Solution
Using Canon’s best-in-class multi-functional devices, the first phase of Spectrum’s work with Flanshaw Junior & Infant school was to introduce Therefore™, Canon’s industry-leading document management software. The idea was to create a digital repository for the school’s vast array of financial documents and pupil records. The school was running out of physical storage space and was finding it difficult to retrieve documents quickly and comply with the regulations on pupil data storage. Spectrum specialises in information and document management and were able to implement a bespoke solution to transform the way in which documents are handled throughout the school.
Phase 2 of the project was to expand on the use of document management software by implementing a barcode recognition system that is used for school communications. Each letter to a parent is given a barcode that is unique to their child. When the letter is returned by the parent, it is scanned in on our Canon hardware and automatically filed through Therefore™ into the pupil’s records. These innovative solutions have sped up the school’s processes and allowed them to focus on what matters most to them; improving their pupils’ learning.
Best-in-class, reliable devices
Consistently high service levels
Reduced reliance on physical storage
Barcode creation and scanning
An Insight into tomorrow’s workplace.
“We’ve gained in so many ways. Print-related costs have been substantially reduced, we have far fewer devices, which are more flexible and resilient, and we have the right machines in the right places. All of this allows us to focus on our own business without having to worry about print.”
DirectorYoungs
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