Case Study
Gelder Group.
Established in 1988 and with a turnover of over £40million, Gelder Group is a multi-award winning construction company operating on large scale build projects, residential insurance claims and building maintenance projects.
Sector
Construction
Founded
1988
“Since engaging with Spectrum, our operational performance and accounting productivity has increased remarkably, both in respect of human hours and bottom line profit.”
Objective
In order to meet its growth objectives, Gelder Group required improved print management solutions in order to gain better control of costs, as well as the introduction of automated finance systems to help manage the many thousand purchase and sales ledger transactions dealt with by the Accounts department.
The Company
Established in 1988 and with a turnover of over £40million, Gelder Group is a multi-award winning construction company operating on large scale build projects, residential insurance claims and building maintenance projects.
Challenges
- Existing printer fleet was a drain on time and IT resources
- Operations were slow and cumbersome
- Heavily staffed Accounts department with considerable manual input of data
- Management reporting was slow due to the speed of collecting monthly data
The Gelder Group’s expansion in recent years has been considerable, particularly when taking into account how construction firms across the nation have been so hard-hit by economic uncertainty.
With a desire to drive growth in new markets, backed by the introduction of innovative technology and working practices, Gelder Group took the decision to invest in improving efficiency within its back office operations.
The Solution
Initially focusing on improving the photocopier fleet, replacing maintenance-heavy brands with premium, centralised Canon devices and removing in excess of 60 standalone desktop printers, Spectrum were able to show instant savings in respect of print cartridge spend and cost per copy. Adding fixed rules on colour and duplex printing also allowed Gelder Group to reduce its costs.
Phase 2 of the project focused on the automation of mundane accounting tasks. By introducing intelligent invoice scanning and information management software, Gelder Group saw immediate time-savings amongst the Accounts Payable and Accounts Receivable functions, through clever integrations with the company’s existing Exchequer Accounts software. All incoming finance documents are now scanned, securely stored, shredded and easily retrieved at the click of a mouse… no more printing copies, storing in lever arch files and drowning in paper!
Improved efficiency of print/copy/scan fleet
Intelligent scanning and storing of invoices
A time saving of 32% for the IT Team
Accounts overhead reductions of over 50%
An Insight into tomorrow’s workplace.
“We’ve gained in so many ways. Print-related costs have been substantially reduced, we have far fewer devices, which are more flexible and resilient, and we have the right machines in the right places. All of this allows us to focus on our own business without having to worry about print.”
DirectorYoungs
"*" indicates required fields
