Case Study
JZ Flowers.
JZ Flowers are a leading producer of floral bouquets for retailers in the UK. Based in the North of England, with significant operations in Holland and Ireland, JZ carefully select and pack over 450 million stems per year.
Sector
Manufacturing
Founded
1997
“When we went through the scoping exercise, we learned so much about how our business operates and how it can be improved.”
Objective
In order to meet its growth objectives, JZ Flowers wanted to introduce as much automation as possible within their finance function to help manage the many thousand purchase and sales ledger transactions dealt with by the Accounts department.
The Company
JZ Flowers are a leading producer of floral bouquets for retailers in the UK. Based in the North of England, with significant operations in Holland and Ireland, JZ carefully select and pack over 450million stems per year.
Challenges
- Operations were slow and cumbersome
- Heavily staffed Accounts department with considerable manual input of data
- Management reporting was slow due to the speed of collecting monthly data
JZ Flowers’ business is built around commitment to design, innovation and quality, making Spectrum an obvious partner for improving their back-office operations.
The problem JZ faced was the high volume production of documents, including POD’s, sales invoices and purchase invoices. Spectrum’s complimentary business audit looked at purchase ledger as an example and worked out that each purchase invoice was being handled seven times!
The Solution
This project initially focused on the automation of mundane accounting tasks. By introducing intelligent invoice scanning and document management software, JZ Flowers saw immediate time-savings amongst the Accounts Payable and Accounts Receivable functions, through clever integrations with the company’s existing Accounts software.
All incoming finance documents are now scanned, securely stored, shredded and easily retrieved at the click of a mouse… no more printing copies, storing in lever arch files and drowning in paper! The introduction of workflows and authorisation procedures that distribute tasks to people around the business also made the accounts function altogether more efficient. Put simply, the way that people create, manage, retrieve and archive information has been transformed.
Integration with existing ERP system
Automated scanning and storage of invoices
Faster, more efficient finance operations
Intelligent workflows transform processes
An Insight into tomorrow’s workplace.
“We’ve gained in so many ways. Print-related costs have been substantially reduced, we have far fewer devices, which are more flexible and resilient, and we have the right machines in the right places. All of this allows us to focus on our own business without having to worry about print.”
DirectorYoungs
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