JZ Flowers are a leading producer of floral bouquets for retailers in the UK. Based in the North of England, with significant operations in Holland and Ireland, JZ carefully select and pack over 450 million stems per year.
“When we went through the scoping exercise, we learned so much about how our business operates and how it can be improved.”
In order to meet its growth objectives, JZ Flowers wanted to introduce as much automation as possible within their finance function to help manage the many thousand purchase and sales ledger transactions dealt with by the Accounts department.
JZ Flowers are a leading producer of floral bouquets for retailers in the UK. Based in the North of England, with significant operations in Holland and Ireland, JZ carefully select and pack over 450million stems per year.
Operations were slow and cumbersome
Heavily staffed Accounts department with considerable manual input of data
Management reporting was slow due to the speed of collecting monthly data
JZ Flowers’ business is built around commitment to design, innovation and quality, making Spectrum an obvious partner for improving their back-office operations.
The problem JZ faced was the high volume production of documents, including POD’s, sales invoices and purchase invoices. Spectrum’s complimentary business audit looked at purchase ledger as an example and worked out that each purchase invoice was being handled seven times!
This project initially focused on the automation of mundane accounting tasks. By introducing intelligent invoice scanning and document management software, JZ Flowers saw immediate time-savings amongst the Accounts Payable and Accounts Receivable functions, through clever integrations with the company’s existing Accounts software.
All incoming finance documents are now scanned, securely stored, shredded and easily retrieved at the click of a mouse… no more printing copies, storing in lever arch files and drowning in paper! The introduction of workflows and authorisation procedures that distribute tasks to people around the business also made the accounts function altogether more efficient. Put simply, the way that people create, manage, retrieve and archive information has been transformed.
Integration with existing ERP system
Automated scanning and storage of invoices
Faster, more efficient finance operations
Intelligent workflows transform processes
An Insight into tomorrow’s workplace.
“We’ve gained in so many ways. Print-related costs have been substantially reduced, we have far fewer devices, which are more flexible and resilient, and we have the right machines in the right places. All of this allows us to focus on our own business without having to worry about print.”
Spectrum is an award-winning technology business with over 35 years’ experience and a track record of helping organisations make significant savings in time and money by introducing highly-efficient, automated business management and print processes.
Head Office. The View, Bridgehead Business Park Hessle, Hull, HU13 0GD 01482 586732
North East Office. The Catalyst, 3 Science Square Newcastle Helix, Newcastle, NE4 5TG 0191 491 6920
West Yorkshire Office. Hub 26, Hunsworth Lane Cleckheaton, BD19 4LN 01482 586732
Head Office. The View, Bridgehead Business Park Hessle, Hull, HU13 0GD T: 01482 586 732
North East Office. The Catalyst, 3 Science Square Newcastle Helix, Newcastle, NE4 5TG T: 00191 491 6920
West Yorkshire Office. Hub 26, Hunsworth Lane Cleckheaton, BD19 4LN T: 01482 586 732
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